Annual Conference Vendor Information

The Minnesota State Fire Chiefs Association (MSFCA) will be hosting our 2025 Annual Conference in Duluth. Vendors will have the opportunity to network with industry professionals from all over the state of Minnesota. Show your support for the MSFCA and register today for the trade show and sponsorship opportunities.

Vendor Registration is Now Open!
Apparatus space is sold out. If you would like to be placed on the waiting list, please contact [email protected].

Register Today!

Download PDF File of Vendor Registration Form

DECC Exhibitor Resources

Hotel Information

Important Information

Location:	Duluth Entertainment Convention Center (350 Harbor Drive • Duluth, MN 55802)
Date:	Thursday, October 16th, 2025
*Vendor Set-up:**	Wednesday, October 15th, 11:00 am - 7:00 pm Thursday, October 16th, 8:00 am - 11:00 am
Exhibit Hours:	Thursday, October 16th, 11:00 am - 6:00pm
*Tear Down:**	Thursday, October 16th, 6:00 pm - 8:00 pm Friday, October 17th, 8:00 am - 11:00 am

*Apparatus vendors will receive move-in and out times closer to the Annual Conference.

Vendor Spaces

Each 8’x10’ booth space includes one 6-foot table with two chairs and meal tickets for two representatives. Meal tickets cover Thursday’s lunch. Additional meal tickets may be purchased for $40. Electricity and extra tables and chairs cost an additional fee and must be ordered. Due to space limitations, no booth or apparatus space will be held until payment is received in full. All vendors must purchase their own booth space.

If you would like to purchase an apparatus space, please reach out to the MSFCA Office at [email protected].

Cost

	Sustaining Member	Non-Member
Conference Booth	$800	$1,000
Non-Profit Conference Booth	$400	$400
Up to 20' Apparatus*	$800	$1,000
Up to 30’ Apparatus*	$1,600	$2,000
Up to 40’ Apparatus*	$2,400	$3,000
Add-Ons	Cost
Electricity (120 Volts)	$47.00
Extra Table (6')	$30.00
Extra Chair	$18.00
Additional Thursday Lunch Ticket	$40.00
Friday Awards Banquet Ticket	$40.00

*depending on availability

Cancellation Policy for Vendors

A cancellation penalty of 50% shall be imposed if cancellation occurs between 30 and 60 days from the first vending day of the event. If cancellation occurs under 30 calendar days of the first vending date, a 100% penalty shall be imposed.

Conference Sponsorship Opportunities

One way for you to receive additional exposure for your products and services and show additional support for MSFCA is through our conference sponsorship program. Your sponsorship will be recognized in the program materials and signage at the event.

Awards Banquet – Friday	$10,000
Reception - Wednesday (SOLD)	$5,000 (SOLD)
Breakfast (3 available) - Thursday, Friday OR Saturday	$5,000
Lunch (2 available) - Thursday OR Friday	$7,500
Memorial Service – Friday (SOLD)	$3,000 (SOLD)
Fire Officer of the Year Award for Large City	$2,000
Fire Officer of the Year Award for Small City (SOLD)	$2,000 (SOLD)
Printing of On-site Conference Program	$4,000
Board Meeting – Wednesday	$1,500
Symposium Session (multiple available)	$3,000
Educational Session (multiple available)	$2,000
Lanyards (SOLD)	$3,000 (SOLD)
Mobile App	$3,000
Challenge Coin (SOLD)	$4,000 (SOLD)
Shared Sponsorship of Refreshment Break	$350